Documents library

Documents keeps the complex’s bylaws, contracts, financial reports, meeting minutes and forms in one place. Each document can have a file in English, Armenian and Russian, keeps every earlier version, and is shared with everyone in the complex or with admins only.

Who can use it

Sidebar › Community › Documents. A Complex Admin, an Org or Global Admin inside the complex, and a Board Member can upload, edit and delete documents. Owners, residents and tenants read the documents shared with everyone under Documents (on a phone, under More), described below.

Folders

The folders sit beside the list, each with the number of documents in it: Bylaws & rules, Contracts, Financial reports, Meeting minutes, and Forms & templates. Pick one to see its documents. On a phone the folders form a strip above the list that scrolls sideways.

Each row shows the name, the languages it has (for example EN · ՀՅ · RU) and its size, the version (v3), who can see it and when it was last updated. Search by name, or show only the documents for everyone or for admins only. On a phone the list turns into cards.

Upload a document

Upload opens a form in the folder you are in. It asks for:

• Name: up to 200 characters.
• Folder: where the document belongs.
• Who can see it: Everyone in the complex, or Admins only.
• Note, optional: up to 500 characters.
• Files: one tab per language. Each tab takes one PDF, Word or Excel file of at most 20 MB and shows Added or No file. Add a file in at least one language.

Upload saves the document, and a message confirms it.

Versions

New version on a row uploads the next version of a document, with its own files and a note on what changed. The earlier versions are kept. Open a row (the arrow on the left, or Version history on a phone) to see every version with its date, who uploaded it and the note.

Download gets the current version in your language. When there is no file in yours, it gets the English one, else the first language the version has.

Edit or delete a document

Edit renames a document, moves it to another folder or changes who can see it. If someone else changed it in the meantime, the form closes and asks you to open it again, so their change is never overwritten.

Delete asks first: every version is removed and owners lose access. This cannot be undone.

For owners and residents

Documents shows the same five folders, with only the documents shared with everyone. There is nothing to upload, edit or delete, and the documents for admins only never appear.

Each document has a Download button in your language, for example Download · EN. A chip such as ՀՅ or RU gets the other languages the document has. When there is no file in your language, a note under the name says so, for example No English version. You’ll get Armenian., and the button gets that language instead.

A notification about a new document or a new version opens its folder with the document outlined. If the document has been deleted or is no longer shared with everyone, a message says so.