Votes
Publishing formal votes and simple polls to the owners, following the quorum and results, reminding owners and exporting the protocol.
Polls & meetings is where a Complex Admin asks the owners a question and follows the answers as they come in.
Who can use it
Sidebar › Polls & meetings, under Community. It needs the Manage polls & meetings permission, which a Complex Admin has by default; without it the menu item and its tabs are hidden. The page has four tabs: Votes, Create vote, Meetings (see Polls, votes and meetings) and Closed.
Create a vote
Create vote asks for:
- Question: 3 to 200 characters, and optional details.
- Vote type: a Formal vote offers For, Against and Abstain and needs a quorum; a Simple poll has 2 to 10 options of your own, each different.
- Counting: Weighted by ownership share (an owner weighs the unit’s area × their share) or One unit, one vote.
- Quorum: for a formal vote, the share of the total weight that must vote, from 1 to 100 %.
- Deadline: a day from today on; voting closes at the end of that day in the complex’s time zone.
- Anonymous voting: nobody, staff included, can see how an owner voted.
Publish vote opens the vote at once for the owners of the complex’s apartments, houses, commercial spaces and offices, and notifies them. The vote then opens on the Votes tab.
Follow an open vote
Votes lists the open votes, the nearest deadline first, each with its type, deadline and participation. Pick one to see:
- Quorum (formal votes): the participation against the quorum, as 58% of 66% needed or ✓ Quorum reached.
- Results: the share of the weight cast for each option, For in green, Against in red and Abstain in grey, and the number of votes cast. An anonymous vote shows its results by option only once it closes.
- Participation by entrance (or by street in a district).
On a phone or a narrow tablet the list comes first and a vote opens in a sheet.
Remind the owners
Send reminder notifies the owners who have not voted yet. It can be sent only while the vote is open, and at most once every 12 hours; until the 12 hours have passed the button is disabled and says when the next one is possible.
Export the protocol
Export protocol (PDF) downloads the vote’s protocol: an interim one while it is open, the final one once it closes.
Closed votes
Closed lists the votes past their deadline and the cancelled ones, with their outcome (Passed · Closed, Rejected · Closed, No quorum · Closed) and participation. Pick one to see its final results.
Publishing, reminding, closing and every ballot are written to the audit log.