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Amenity booking

The shared spaces of a complex, such as a gym, a meeting hall or guest parking: their rules and fees, their week of bookings and the requests waiting for approval.

For:Complex AdminOrg AdminGlobal Admin

The Amenity booking page lists the shared spaces of a complex: a gym, a meeting hall, a BBQ area, guest parking. Each card shows the fee, the rules, the capacity, the opening hours and the slot length. Below the cards are the selected amenity’s week and the booking requests waiting for approval.

Who can use it

Sidebar › Operations › Amenity booking, with Manage amenities & bookings: a Complex Admin, or an Org or Global Admin inside the complex.

Add or edit an amenity

Add amenity opens a panel:

  • Name, up to 100 characters, and Kind: Gym, Meeting hall, BBQ area, Guest parking or Other.
  • Capacity: how many people it holds at once, from 1 to 500.
  • Rules, optional, up to 2000 characters, shown on the card.
  • Opens and Closes, in the complex’s time zone. A closing time before the opening time runs past midnight. The same time for both means open 24 hours.
  • Slot length, from 30 to 1440 minutes. It must divide the opening hours: 06:00–23:00 takes 60-minute slots but not 120-minute ones.
  • Fee per slot and Deposit, in the complex’s currency. 0 makes the amenity free or takes no deposit.
  • Weekly limit per unit: how many slots one unit may book a week, up to 50. 0 is no limit.
  • Bookings need approval: management confirms each booking.

When you edit an amenity, Active can also be turned off. An inactive amenity stays on this page but cannot be booked.

Delete an amenity

Delete removes an amenity that has no bookings. Once an amenity has bookings, deleting it deactivates it instead.

Every change is written to the audit log.

Choose an amenity

Click an amenity’s name to show its week below the cards. The selected card is highlighted, and the address keeps your choice.

The week

Week of … shows the amenity’s slots from Monday to Sunday in the complex’s time zone. The arrows beside Today move between weeks, and Today returns to this one. Each cell shows one slot:

  • an empty cell is free;
  • Apt 21 is a confirmed booking of that unit;
  • Awaiting approval is a request waiting for a decision;
  • Reserved by management is a slot management reserved.

On a phone, pick a day, then see that day’s slots as a list.

Reserve a slot for management

Click a free slot that has not started, then Reserve. The reservation is free and confirmed at once, and owners cannot book the slot. To release it, click the reserved slot, then Release.

Approve or decline requests

Pending requests lists the requests of every amenity, the soonest first: who asked and for which unit, the amenity, the day and time, and the owner’s note.

  • Approve confirms the booking, adds its fee to the unit’s balance and notifies the owner.
  • Decline asks for a reason, which the owner sees.

A request that has already started without a decision can no longer be approved; decline it to clear it. You cannot decide a request you made, or one for a unit you own.

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